Methods for obtaining a work access permit

Any person or business organization wishing to engage in any activity that will have a significant influence on the regular functioning of the road, within, or in any portion of the road corridor, is required to obtain a Work Access Permit.


According to some, a work access permit is a type of permission made to control access to particular locations where work is scheduled. To control and keep an eye on access by both internal and external visitors and contractors, work access permits can be employed.

A work access permit assesses the risks and isolations that will be connected to the job. The information that the permit is related to or associated with must be provided when generating work access permits. You check to make sure your work access permits are prepared for issuance.

Manual for work access permits

As modifications are required and made, the Work Access Permit handbook is monitored and updated. Changes are made by designated and authorized individuals, who are also in responsible of ensuring that the work access permission form complies with the manual.

The document contains precautions to be taken even if it does not address all risks and safety measures.


The risks and isolations connected with work activities are described in a work access permit. You are need to provide the information that the access permission will be linked to when it is established. You must ensure that the account you create outlines the risks involved in carrying out the work specified in that permit. The steps for obtaining for a Work access permit are listed below:

  • Define a permit or certificate type to be linked to this access permit in the Permit and Certificate Types application. To change the text’s color and font size, use the rich text editor in the Long Description box. To draw attention to the specific sort of permit or certificate, you might use a distinct color. In the Permit Header area of the Access Permits application, the highlighted content is visible.
  • Authorize competent, active individuals as issuing and executing authority on the People application’s Details tab. Choose the authorized area authority or the approved issuing authority if countersignatures are needed for this access permit.
  • Determine the risks connected with the work activities’ hazards in the Risk Assessment application. The entity that has the access permission and the records of hazards must be the same.
  • Click New Access Permit in the Access Permits application.
  • Enter the information for the access permit on the Access Permit tab.
  • Add a summary of the risks that were determined as part of the risk assessment, as well as a summary of any controls that were implemented to mitigate the risks, to the Risks tab.
  • Add operational guidelines, check lists, and training sessions that are pertinent to the access permission to the Procedures tab.
  • Add the issuing and performing authority, as well as any necessary countersignature(s), to the Issue and Acceptance tab.
  • Save the data


  • Approving persons: This is referred to as a designated individual with overall responsibility; they are the only ones with the authority to designate qualified individuals to carry out each component.
  • Authorized persons: This is the person the Approving person has selected. They are said to possess the technical know-how and practical expertise necessary to provide a secure work environment or meet access regulations and identify possible dangers. They have the authority to raise, issue, and cancel permits.
  • The person to whom a permit is provided is known as the permit acceptor, who is usually a supervisor or skilled worker. The permission acceptor is accountable for their own activity as well as for the safety of those who are working on the task listed on the permit, thus they must be qualified to interpret the requirements of the permit. Up to four permit acceptors, who can be involved in various activities, may be assigned to a permit. When more than four people are needed to complete a task or get access to a location, the authorized Person will designate the permit acceptor to manage the monitoring and coordination of the operations.
  • A competent person is someone who possesses the technical expertise, credentials, training, and/or practical experience to identify possible dangers and implement the necessary controls to provide a safe workplace.
  • Access or work.
  • The client: The individual who requests that the action be performed is referred to as the client. The person seeking the work may be the authorized Person or someone who lacks the power to sign the permit.


Prior to the start of operations, only an Authorized Person may raise permits. By agreement, only one authorized Person will take on overall responsibility for the activity where many authorized Persons have input prior to the issuance of a permit.

The numbers and titles in the following list are exactly as they are on the permits.

  • Customer: An Authorized Person must finish this. Details about the site, department, date, client, and permission number are provided in this section.
  • Identified Risks: This is also required to be completed by an authorized person who is to check the boxes in Section 2 of the form to identify the specific hazards for which the Permit is necessary. This authorized Person is required to read the pertinent safety precautions included in this access permit booklet.
  • Details of the work to be done and the necessary access: To be completed by authorized Person as well. This section outlines the intended activity as well as any unique access needs.
  • Isolation/Safety Precautions/Required PPE/RPE: To be completed by the authorized Person who must detail the isolation that is absolutely essential as well as the safety precautions to be followed to guarantee that the activity is carried out in a safe way. These authorized Persons must print and sign their names in the relevant boxes after inspecting the safety measures and confirming their effectiveness and security.
  • Permit Validity: Following consultation and agreement with interested parties and important stakeholders, this section is to be completed by the Authorized Person who has ultimate authority for the work. The person with authorization and overall control over the activity must enter the start and end times and dates, validate the Permit by printing and signing in the relevant boxes, and input the commencement and expiration periods.


Be the first to comment

Leave a Reply

Your email address will not be published.